PROPERTY ADMINISTRATIVE ASSISTANT

Company: TORP Group
Location: Camarillo
Posted on: November 16, 2024

Job Description:

Live in Ventura County and looking to work close to home? Are you a recent grad with office experience looking to develop a long-term career? Then this is the job for YOU! International Commercial Property Management company is looking to add a long-term temporary Property Administrator to join their Camarillo team. This position will support a Property Manager for a beautiful Class A Office property. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and career development! Position is a mix of Accounts Payable and Administrative support, with light event coordination!!
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• Greeting incoming guests/tenants and taking incoming calls
• Responding to emails and requests through the service portal
• Communicating with vendors
• Scheduling routine maintenance and notifying tenants
• Maintaining certificates of insurance and business licenses
• Contacting tenants to update files
• Coordinating tenant and capital improvements
• Approving and coding incoming payables
• Reviewing Accounts Receivable and following up on late payments
• Contacting tenants for receivables
• Preparing specialty reporting to Manager
• Coordinating tenant appreciation events
• Troubleshooting tenant and building emergencies
• Dispatching maintenance
• Providing vendors feedback on service
• Acting as a liaison between the Property Manager and tenants
• Assisting Property Manager with various projectsSpecial *
  • Ability to work with others
  • Capability to work with numbers and people
  • Strong problem solving abilitiesMust ****
    • MS Office - intermediate to advanced
    • 2+ years of Administrative, industry experience is a plus
    • 1 year in property management - open to someone from student housing or residential, commercial ideal!!
    • BS and BA preferred

Keywords: TORP Group, Oxnard , PROPERTY ADMINISTRATIVE ASSISTANT, Administration, Clerical , Camarillo, California