Controller/HR Director

Company: Producers Guild Of America
Location: Los Angeles
Posted on: November 13, 2024

Job Description:

About the PositionThe Controller/HR Director is a critical member of the entire team of employees at Producers Guild of America. This dual role position is responsible for working closely with the Guild's accountants and overseeing all of the Guild's accounting and financial matters as well as ensuring seamless HR operations, compliance, and employee support. This role will serve as the primary liaison between the Guild and its professional employer organization (PEO), managing employee onboarding/offboarding, employment policy/training compliance, benefit enrollments, and other HR functions. The Controller/HR Director will collaborate closely with the Chief Executive Officer and the legal department to ensure compliance with all applicable laws and regulations. Additionally, this role will provide exceptional employee support, answering questions, and assisting with HR-related inquiries.How to ApplyPlease upload a resume and cover letter as one PDF. We invite you to respond to the following prompts in your cover letter: Please tell us how your background and experience is relevant to this position. What is of interest to you about this position?Compensation Range, Reporting Structure and Work Schedule

• Compensation Range: $120,000 - $135,000, commensurate with skills and experience (full-time, exempt position)
  • This position reports to: Chief Executive Officer
    • Direct reports: Director of Operations and Director of Business Operations
      • Location: Los Angeles. The Guild works on a hybrid schedule of in-office on Tues, Wed, and Thurs and remote on Mon and Fri.Responsibilities*Responsibilities for the Controller/HR Director breakdown as follows (note: the Chief Executive Officer and/or other Guild leadership may modify the following responsibilities and/or percentages, as appropriate, to meet Guild priorities):
        • Controller Administration: 55%
          • HR Administration, Employee Management, and PEO Platform Liaison: 45%Controller Administration
            • Oversee day-to-day accounting functions of the organization including accounts payable and receivables
              • Ensure all transactions, related to treasury, general ledger, receivables, payables, credit cards, employee expenses and payroll are properly entered, processed, approved, maintained and reported
                • Oversee quarterly and annual reporting package (typically comprising a statement of financial position, a summary statement of activities and detailed statement of activities reporting with actual to budget amounts and variances)
                  • Prepare annual budget
                    • Manage banking relationships and cash flows to ensure working capital of both the Guild and Foundation are met
                      • Prepare, on a periodic basis, revenue and/or expense reports for special committees or projects (e.g., grants)
                        • Work alongside the Guild's outside accounting firm to ensure the timely filings of annual tax and related business filings
                          • Maintain vendor contracts, terms and records
                            • Support and adhere to already established internal controls pertaining to the finance function
                              • Assist in the management and coordination of relationships with financial/investment institutions, CPA's, payroll processing, legal advisors and other professionalsHR Administration, Employee Management, and PEO Platform Liaison
                                • Manage all job postings, handle end-to-end administration of the onboarding process for new hires and offboarding process for exiting employees, coordinate with accountants, etc.
                                  • Track and ensure completion of employee trainings and acknowledgments, and disseminate all required workplace communications and posters
                                    • Oversee and administer employee benefits open enrollment process (communicate deadlines, answer employee questions)
                                      • Attend annual employee performance reviews as requested, maintain employee personnel files and ensure compliance with recordkeeping requirements
                                        • Train and support supervisors and employees regarding non-exempt time tracking, payroll, benefits, time off, accommodations, and other Guild policies, raising questions to the legal department and/or executive team, as appropriate
                                          • Handle HR-related matters such as requests for leaves of absence, accommodations, and complaints in coordination with the legal department
                                            • Work with PEO, accountants, and legal department to ensure compliance with Guild policies, law, and maintenance of all required employee records, communications, and other documents
                                              • Secure and maintain all insurance coverage for the Guild and Foundation, prepare responses to audit requests, and request/track certificates of insurance and waivers
                                                • Respond to questions and track records related to workers' compensation, injury & illness prevention, unemployment/employment verification requests, and insurance renewals
                                                  • Implement updates to HR documents and provide support on HR-related matters, as designated by the legal department (e.g., employee handbook, forms, policies and procedures)
                                                    • Oversee Director of Operations and Director of Business Operations
                                                      • Serve as the primary liaison with PEO and the expert power user of the PEO platform (i.e., digital workplace posters, online trainings, and time tracking)*The Controller/HR Director should raise to the Chief Executive Officer and/or other Guild leadership, as appropriate, any questions and relevant approvals pertaining to these responsibilities.Skills/Minimum Requirements
                                                        • Bachelor's degree in Business Administration, Accounting, Human Resources or a related field
                                                          • 5+ years of experience as a Controller/HR professional
                                                            • Experience working with a PEO is a plus
                                                              • Strong knowledge of employment/HR laws and regulations across different states and municipalities
                                                                • Excellent verbal, written and interpersonal communication skills
                                                                  • Superb analytical and business/financial skills
                                                                    • Meticulous attention to detail and outstanding time management and organizational skills
                                                                      • Ability to work independently and as part of a team
                                                                        • Ability to prioritize tasks and to delegate them when appropriate
                                                                          • Ability to act with integrity, professionalism, and confidentiality
                                                                            • Proficient in Microsoft Office Suite and Google Workspace and related software
                                                                              • CPA, SHRM-CP, and/or PHR certification is preferred
                                                                                • Experience with 501(c)(6)s, 501(c)(3)s and 990s is a plusBenefits
                                                                                  • We offer a competitive benefits package, including health, dental, and vision insurance, paid time off (vacation, holidays, personal days, sick time), and a 401(k) plan
                                                                                    • For employees based in California, monthly parking at the PGA office is paid by the GuildAbout the OrganizationThe represents over 8,200 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the producing team in film, television and emerging media. The Producers Guild is committed to the highest standards of professionalism and ethical conduct in its operations and activities. We foster an inclusive environment where people of different experiences, perspectives, interests, and ideas are valued, engaged, and enjoy full opportunities to collaborate, contribute and grow professionally.The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.
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Keywords: Producers Guild Of America, Oxnard , Controller/HR Director, Accounting, Auditing , Los Angeles, California